Glenunga International High School Policies
Students are required to attend school on every day that it is open except in certain cases. The school must account for every absence of every student and record the reason in the roll book. Unexplained student absence adversely affects our teacher allocation. All students who are absent from school must provide a letter/diary note from their parent or caregiver explaining the reason for the absence.
Students over the age of 15 need to account for their absences in a manner acceptable to the home group teacher. Certificate of illness may be required. In the case of unexplained absence of more than ten days (cumulative) the student will be sent a letter from the school indicating an intention to terminate enrolment.
The information which follows is designed to clarify aspects of attendance including:
- Acceptable and unacceptable reasons for absence.
- Responsibilities as a caregiver.
- School procedures for following up absences.
- School procedures for following up lateness.
Acceptable reasons for student absences are:
Acceptable And Unacceptable Reasons For Student Absences
- Danger of being affected by an infectious or contagious disease.
- Temporary or permanent infirmity.
- Unavoidable and sufficient cause, e.g.
- bereavement within the family or of a close friend; or
- family trauma.
- Attending a school organised activity, e.g. excursion, camp, work experience,
Examples of unacceptable reasons for absence are:
- Sporting / cultural event.
- Shopping expeditions with or without caregiver.
- Helping at home or at parent / caregivers place of work.
- Part-time or casual work (including travel to and from such work).
- Appointments which could be made out of school hours (including driving lessons / tests.
- Excessive time for appointments which are avoidable.
Parent / Caregivers Responsibilities Regarding Student Absences
As a caregiver it is your responsibility to ensure that your children (of any age) attend school every day unless there are acceptable reasons for absence. For students under the age of compulsion (under 15) this is a legal requirement. For students over the age of compulsion (over 15) this is a legal requirement for Youth Allowance, Abstudy, SSABSA, GIHS assessment needs.
Short term absences - 1 or 2 days
Caregivers are asked to provide a written diary note, detailing the reason for absence. on the day of return to school.
Long term absences - 3 or more days
Parent/caregivers are asked to contact the home group teacher before the absence, if possible, or on the third day at the latest to explain the absence. In addition, a written diary note, stating the reason for the absence needs to be provided on the day of return to school. If the reason is sickness, caregivers are expected to provide a Doctor's Certificate (for 3 days or more).
Very long term absences
Occasionally requests are made by parent/caregivers for students to be absent for very long periods, e.g. to accompany parent/caregivers on an overseas trip. Parent/caregivers are asked to discuss with the Year Level Co-ordinator / Deputy Principal, the implications of long term absences from the school, before firm plans are made. Approval needs to be sought from the Principal. When students are unavoidably absent for a long period of time, where possible the school will provide details of work for students to go on with, if requested to do so.
Please note that neither the school nor caregivers have authority to vary the attendance requirements.
School Procedures For Following Up Unacceptable Student Absences
Where an absence is proposed, or has occurred, and the reason is not acceptable, these fall into two categories:
Common Practice (e.g. accompanying parent/caregivers on holidays, participation in recognised, non-school organised sporting and cultural activities, etc.). In every case a standard school letter will be mailed home by the home group teacher. The letter does not approve or disapprove of the absence. It places the responsibility for students lack of progress on caregivers.
Unacceptable Practice. In every case, the incident will be referred to the Year Level Manager or Middle School AP, Senior School AP, who will administer the school and/or Department of Education, Training and Employment (DETE) attendance procedures. These will involve a combination of:
- Students under 15 - Parent/Caregiver contact and conference as deemed necessary, 'report of unsatisfactory school attendance' sent to DETE Attendance Officer. A Level One lesson check card and appropriate detentions will be issued to individual students.
- Students over 15 - Parent/Caregiver contact and conference as deemed necessary, issue of letter re possible enrolment termination as per DETE Policy "Suspension, Exclusion & Expulsion", Level One lesson check card, detentions, will be issued to individual students.
Students Who Are Late To School
- Students who are late to school or to the first scheduled lesson, are required to report directly to the Focus Room on arrival.
- The diary will be stamped on the appropriate day (indicating arrival times) and the student's name will be entered on a list.
- One warning will be given for the term. On the second and subsequent occasions that a student is late without a satisfactory written reason, a detention will be given.
- Persistently late students will be referred to the Year Level Manager, or have such other consequences applied as are deemed appropriate by the Principal/D.P./A.P.
- Teachers give detention to students, who are late to home group or to lesson and have not an appropriate reason indicated in the diary.
Examples of acceptable reasons for lateness are:
- Accident on way to school.
- Transport breakdown on way to school.
- Other unavoidable and sufficient reasons.
Parents/Caregivers are asked to provide a written note in the diary. If no note is written on the day of lateness, then a diary note must be shown to the Home Group teacher on the next day.
Examples of unacceptable reasons for lateness are:
- Just late (no reason given).
- Appointments which could have been made out of school hours (including driving lesson/test).
- Other avoidable and insufficient reasons.
School Action For Unacceptable Reasons
- Detention for second and third offences (administered by focus room staff).
- Referral to Assistant Principal/Deputy Principal/Principal for third and subsequent offence for more serious consequences.
NOTE: Lateness on compassionate grounds, e.g. family trauma, will be followed up by Year Level Managers for the sake of the welfare of students. In these cases detention will not be given.