pixel Extreme Weather Policy Procedures

Glenunga International High School Policies

Policy and Procedures for Extreme Weather (Rain, Cold, Wind, Heat)

Note: This policy and procedure sheet is to be read in conjunction with GIHS Yard Duty Procedures.


Extreme weather procedures are to be followed if students may suffer from exposure to rainy, cold, windy or hot weather and when information on the Bureau of Meteorology website (www.BOM.gov.au) and/or the 7.00 am ABC radio news states the estimated maximum temperature is less than 14 degrees Celcius or above 38 degrees Celcius.

The majority of classrooms are air conditioned so normally students are not dismissed early on hot days, but procedures apply with refuge areas designated. Year 11 and 12 students may be given permission to go home when their last lesson is unsupervised study.

In extreme weather, excursions and physical activities are modified, to protect students from exposure to the elements, undue physical stress or hazards. (DECS Circular 30 January 2009 & DECS Camps and Excursions guidelines)


The policy and procedures address the situation that a limited number of supervised, sheltered areas are available for students at recess and lunchtimes in extreme weather.

During extreme weather, supervised inside areas are made available at recess and lunch time for students safety and wellbeing. Where non air-conditioned rooms are too hot, the classes are to be relocated to any available air-conditioned rooms.


Student Services personnel check with the BOM website and ring a double bell for very cold and hot times.
The Executive Leadership Team or Coordinator rostered for that day arranges for a 'double bell' to ring on occurrence of rain or wind.

1. Oval East yard duty person opens Rooms M5, M6, M7 and M13 and supervises Year 8, 9 and 10 students.

2. Yard East staff open the Senior Study Centre and supervise Year 11 and 12 students.

3. Supervisors and passing staff monitor students' behaviour. Any student behaving inappropriately will be required to leave the designated areas.

4. The Yard Duty Supervisor checks at the end of the break that rooms are left in a suitable condition and that all corridors are free of litter.

When a classroom is too hot, or activities are scheduled for outside, teachers seek a vacant air-conditioned room and modify programs to meet safe levels of physical activity.

1. Each term the Daily Manager publishes a list of vacant rooms relevant to the need of extreme weather. The list is viewed on the Staff Room notice board or on the IT network via the desktop IDAM list Vacant Rooms option.

2. Where the few expected ¡¥vacant¡¦ rooms are already taken, staff check BOOKIT for the 'daily' view showing rooms listed as vacated by staff using booked computer rooms. When other spaces are unavailable, teachers negotiate with the Manager for priority use of Resource Centre space or to share computer rooms.

3. Staff place a note on their vacated classroom door to show the relocated classroom.

4. Year 11 and 12 students who have a supervised study lesson with no other scheduled lesson for the day have permission to sign out and go home at lunchtime.

5. Lesson plans and excursions are to be assessed by staff and Heads of School, and adjusted to meet student wellbeing needs and the appropriate levels of manageable risk within DECS excursion policy.

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